Stratford-upon-Avon
13 The Courtyard
Timothy's Bridge Road
Stratford-Upon-Avon
Warwickshire CV37 9NP
Privacy Policy
At Grenfell James Associates Limited we are committed to protecting and safeguarding your personal information whilst respecting your privacy.
Collecting Data
Grenfell James Associates collects information for the purpose of providing accountancy services. The legal basis for this processing is contractual agreement.
Grenfell James Associates will collect personal information, financial information and will create information based on this as laid out in the contractual agreement.
Data Sharing
Some client data will be shared with third parties to fulfil the organisations obligations with regard money laundering regulations and other potential legal regulations. This information is processed under the legal basis of legal obligation. Data shared is done so under a valid data processing agreement with appropriate security in place.
In some circumstances data supplied to Grenfell James Associates by clients in physical form will be stored in secure off site storage facilities a valid data processing agreement is in place with appropriate security in place.
In some circumstances some client data will be processed by a third party in these cases all data is processed under a valid data processing agreement in place with appropriate security measure. Data will not be transferred outside the UK, however in some circumstances data will be processed by contracted third parties outside of the UK.
Holding data
Client information will be kept by Grenfell James Associates for the duration of the contract and for 7 years after the contract has ended.
Where we act as a as a Data Processor as defined in DPA 2018, we will delete or return all personal data to the Data Controller as agreed with the Data Controller at the termination of the contract.
Right of Access, Correction, Erasure or Restriction
You have the right to request access to your personal data that we hold. Such requests are known as ‘subject access requests’ (SARS). Please provide all SAR’s in writing marked for the attention of Alex Enstone, Grenfell James Associates Ltd.
Contact Us
If you would like to discuss how your data is processed or to exercise your rights regarding your data please contact enquiries@gjassociates.co.uk.
For more information about your rights or to find out how to lodge a complaint you can visit the Information Commissioners website www.ICO.org.uk.
Grenfell James Technology Adoption Index
How does your business perform against others adopting financial tech? Find out with our interactive diagnostic:
1.
How does your business receive invoices?
A)
Invoices are mainly received in paper form
B)
Invoices are mainly received by email
C)
Invoices are emailed then automatically forwarded to a designated mailbox
2.
How are purchase invoices processed?
A)
Invoices are entered manually
B)
Invoices are attached to manually raised invoices
C)
Automated software (e.g. ReceiptBank, 1Tap, HubDoc etc) collates invoices
3.
How are accounts processed?
A)
Using Excel/paper-based
B)
Using Computer-based, offline software
C)
Using cloud-based accountancy software
4.
How often is business data revised?
A)
Data is updated annually
B)
Data is updated quarterly
C)
Data is updated monthly or more often
5.
How is banking updated for your business?
A)
Banking is updated manually
B)
Banking is updated by imports
C)
Banking is updated via a live feed
6.
How are bank payments made?
A)
Bank payments are manual
B)
Bank payments are made using bulk imports
C)
Bank payments are made directly via accounting software
7.
How are bank receipts reconciled?
A)
Receipts are chased and reconciled manually
B)
Receipts are chased and reconciled automatically
C)
A third-party platform is used to chase debts and collect fees
8.
How often are management reports produced?
A)
No reports are provided
B)
Reports are provided but often too late to be valuable
C)
Reports are automated with real-time information
Score 8-12:
Curious Exploration
Your financial technology phase is Curious Exploration
% of respondent businesses are in this phase too.
Switching accountancy systems may seem like an upheaval, but can be much more straightforward than most businesses imagine. From talking to our clients, they have found moving from paper invoicing and desktop-based accounting software to the cloud and apps quickly makes the transition process a worthwhile investment of time. Digital accounting solutions bring in streamlined processes, up-to-date business data and greater confidence in the accuracy of information when making financial decisions.
Grenfell James works with your team to fully assess the needs of your business and minimise the impact of any transitions for solutions we recommend.
Score 13-19:
Measured Discovery
Your financial technology phase is Measured Discovery
% of respondent businesses are in this phase too.
Once cloud accountancy software is in place, there’s still plenty of scope to improve your accountancy processes and make sure your business is maximising the benefits of adopting a digital accounting solution. Grenfell James assesses each business to understand how any implemented solutions are being used, identify areas for improvement and the needs of the business overall to support your business goals and achieve success.
Our team of experts can discuss a range of time-saving automation and get different apps and cloud-based solutions talking to create and manage a digital accountancy eco-system to help your business grow.
Score 20-24:
Bold Innovation
Your financial technology phase is Bold Innovation
% of respondent businesses are in this phase too.
You know the benefits of accounting technology and the impact it can have on your business goals. If you want to take it a step further, our team can conduct a systematic review of your processes, apps and business goals to ensure your digital accountancy ecosystem is keeping pace with the changing needs of a growing business.