Privacy Policy

At Grenfell James Associates Limited we are committed to protecting and safeguarding your personal information whilst respecting your privacy.

Collecting Data

Grenfell James Associates collects information for the purpose of providing accountancy services. The legal basis for this processing is contractual agreement.

Grenfell James Associates will collect personal information, financial information and will create information based on this as laid out in the contractual agreement.

Data Sharing

Some client data will be shared with third parties to fulfil the organisations obligations with regard money laundering regulations and other potential legal regulations. This information is processed under the legal basis of legal obligation.  Data shared is done so under a valid data processing agreement with appropriate security in place.

In some circumstances data supplied to Grenfell James Associates by clients in physical form will be stored in secure off site storage facilities a valid data processing agreement is in place with appropriate security in place.

In some circumstances some client data will be processed by a third party in these cases all data is processed under a valid data processing agreement in place with appropriate security measure. Data will not be transferred outside the UK, however in some circumstances data will be processed by contracted third parties outside of the UK.

Holding data

Client information will be kept by Grenfell James Associates for the duration of the contract and for 7 years after the contract has ended.

Where we act as a as a Data Processor as defined in DPA 2018, we will delete or return all personal data to the Data Controller as agreed with the Data Controller at the termination of the contract.

Right of Access, Correction, Erasure or Restriction

You have the right to request access to your personal data that we hold. Such requests are known as ‘subject access requests’ (SARS). Please provide all SAR’s in writing marked for the attention of Alex Enstone, Grenfell James Associates Ltd.

Contact Us

If you would like to discuss how your data is processed or to exercise your rights regarding your data please contact enquiries@gjassociates.co.uk.

For more information about your rights or to find out how to lodge a complaint you can visit the Information Commissioners website www.ICO.org.uk.