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Accounting Software: Save Time and Money with Dext


Lady in a pink jumper using accounting software

Choosing the right accounting software can be overwhelming with many solutions on the market. Running a small business brings its fair share of financial management challenges, but selecting your accounting software shouldn’t be one.

At Grenfell James, we simplify accounting processes to give our clients more time, better visibility and tighter control over their finances. One of the ways we do this is through our tailored app consultancy service, optimising your business finances with progressive accounting software.

We understand that your time is money. Here we show you how to optimise your financial management by saving time and money with Dext. Prepare to streamline your bookkeeping, save time and focus on running your business with our tips for getting the most from the accounting software.

What can I do with Dext accounting software?

Limited resources, tight budgets, and the need for meticulous record-keeping can often feel overwhelming. Enter Dext Prepare, modern accounting software designed to help small businesses save time on expense management and business accounting.

What are the benefits of using Dext Prepare?

Dext Prepare collects and extracts your paperwork, then automatically processes it to your accountancy software! Streamlining the process, Dext Prepare saves you time and ensures hassle-free financial management, giving you more time to focus on work that adds value.

What does Dext Prepare accounting software do?

With Dext Prepare, you can effortlessly gather all your receipts, invoices, and bank statements in a standardised, digital format. Simply upload your documents, and Dext will work its magic, extracting the necessary data and seamlessly sending it directly to your accounting software. Say goodbye to manual data entry and hello to accurate numbers at your fingertips!

7 ways to improve your expense management with Dext

At Grenfell James, we free up your time and resources by helping you select the right accounting software. Let’s explore our tips to harness the full potential of Dext and transform your financial management into a strategic advantage:

1. Supercharge productivity with the Mobile App & Snap feature.

Invite your team and clients via SMS to download the app and witness the effortless expense management it offers. Remember to check receipt image quality before discarding, ensuring accuracy for all. Stay on top of expenses with ease and streamline collaboration.

2. Boost efficiency with Supplier Rules.

Invest time upfront to set them up for each client and reap long-term time savings. By consistently applying these rules to new receipts, you can accelerate automation and empower your clients to take control. Streamline your workflow and maximise productivity with the power of Supplier Rules.

3. Stay on top of your finances with regular log-ins.

Instead of monthly check-ins, make it a habit to visit Dext daily. You will get up-to-date insights by ensuring you have real-time information at your fingertips. By spending just two minutes a day on your bookkeeping, you’ll find it much more manageable than the time-consuming task of reconciling and publishing expense paperwork for an hour each week.

4. Get Invoices Delivered for you

Did you know you can use Dext to collect bills with Invoice Fetch? It’s perfect for recurring supplier invoices, such as your mobile and utility bills. It saves you and your clients having to log in and download them and is more secure. What’s not to love?

5. Save time with Autopublish!

Activate Autopublish for your top 10 regular suppliers’ invoices and experience a remarkable time-saving advantage. With Autopublish, 50-60% (or even more) of these invoices will be automatically published directly to your bookkeeping software. Streamline your workflow and eliminate manual entry hassles with the power of Autopublish.

6. Boost document intake efficiency with Email In.

In addition to snapping photos of receipts, you can also forward receipts, invoices, and bank statements to a dedicated Dext email address, utilise Drag and Drop functionality, or establish automatic connections. We highly recommend setting up automatic forwarding for unparalleled speed and convenience to prevent any documents from slipping through the cracks. Embrace multiple pathways to bring your documents into Dext and streamline your workflow seamlessly.

7. Streamline expense claims and reclaim your time with ease.

Dext allows you to create customised automatic expense reports for individual reimbursements, eliminating the hassle of manual claims. Say goodbye to expense claims drama and welcome a smoother, more efficient process. Let Dext handle the heavy lifting, empowering you to focus on more critical tasks.

What accounting software should I choose?

From time-consuming expense management to the complexities of business accounting, these obstacles can drain valuable resources and divert attention away from core operations. Fortunately, accounting software like Dext offers a modern toolkit that empowers small business owners to save time, streamline their financial processes, and regain control over their financial management.

At Grenfell James, our tailored app consultancy service will optimise your business through progressive solutions. Our experts perform in-depth research and tailor recommendations to help your business utilise the platform. We oversee the implementation cycle, add integrations to streamline your application and work with you to develop ongoing timelines. Our team will be on hand to share advice and support – keeping your business running smoothly.

If you are a small business owner in the UK looking for guidance on choosing the right accounting software, the team at Grenfell James is here to helpGet in touch today to discover how we can revolutionise and simplify your business.

Grenfell James Technology Adoption Index

How does your business perform against others adopting financial tech? Find out with our interactive diagnostic:


How does your business receive invoices?


Invoices are mainly received in paper form


Invoices are mainly received by email


Invoices are emailed then automatically forwarded to a designated mailbox


How are purchase invoices processed?


Invoices are entered manually


Invoices are attached to manually raised invoices


Automated software (e.g. ReceiptBank, 1Tap, HubDoc etc) collates invoices


How are accounts processed?


Using Excel/paper-based


Using Computer-based, offline software


Using cloud-based accountancy software


How often is business data revised?


Data is updated annually


Data is updated quarterly


Data is updated monthly or more often


How is banking updated for your business?


Banking is updated manually


Banking is updated by imports


Banking is updated via a live feed


How are bank payments made?


Bank payments are manual


Bank payments are made using bulk imports


Bank payments are made directly via accounting software


How are bank receipts reconciled?


Receipts are chased and reconciled manually


Receipts are chased and reconciled automatically


A third-party platform is used to chase debts and collect fees


How often are management reports produced?


No reports are provided


Reports are provided but often too late to be valuable


Reports are automated with real-time information

Score 8-12:

Curious Exploration

Your financial technology phase is Curious Exploration

% of respondent businesses are in this phase too.

Switching accountancy systems may seem like an upheaval, but can be much more straightforward than most businesses imagine. From talking to our clients, they have found moving from paper invoicing and desktop-based accounting software to the cloud and apps quickly makes the transition process a worthwhile investment of time. Digital accounting solutions bring in streamlined processes, up-to-date business data and greater confidence in the accuracy of information when making financial decisions.

Grenfell James works with your team to fully assess the needs of your business and minimise the impact of any transitions for solutions we recommend.

Find out more about App Advisory


Score 13-19:

Measured Discovery

Your financial technology phase is Measured Discovery

% of respondent businesses are in this phase too.

Once cloud accountancy software is in place, there’s still plenty of scope to improve your accountancy processes and make sure your business is maximising the benefits of adopting a digital accounting solution. Grenfell James assesses each business to understand how any implemented solutions are being used, identify areas for improvement and the needs of the business overall to support your business goals and achieve success.

Our team of experts can discuss a range of time-saving automation and get different apps and cloud-based solutions talking to create and manage a digital accountancy eco-system to help your business grow.

Find out more about App Advisory


Score 20-24:

Bold Innovation

Your financial technology phase is Bold Innovation

% of respondent businesses are in this phase too.

You know the benefits of accounting technology and the impact it can have on your business goals. If you want to take it a step further, our team can conduct a systematic review of your processes, apps and business goals to ensure your digital accountancy ecosystem is keeping pace with the changing needs of a growing business.